Best Webinar Recording Software in 2026: Top 11 Platforms Compared

Webinar recording software captures your live sessions (video, audio, screen shares, chat and polls) so you can replay, repurpose or automate them later. The right choice depends on your use case: Digital Samba for GDPR-compliant recording you can embed in your own product, WebinarJam for marketing webinars, EverWebinar for evergreen funnels, Riverside for studio-grade quality. Below, we compare 11 platforms on pricing (checked against official pricing pages in August 2026), recording features and EU data residency.Table of contents

1. Which webinar recording software is best for each use case?
2. What is webinar recording software?
3. How to choose the right platform
4. Best webinar recording software for training sessions
5. Top 11 webinar recording platforms compared
6. Webinar recording software comparison table
7. How to record a webinar: step by step
8. Pre-recorded vs live webinars: which approach works best?
9. Tips for getting more from your recordings
10. Frequently asked questions
11. Which webinar recording software should you choose?

Which webinar recording software is best for each use case?

Here is the short answer, based on our comparison of 11 platforms:

• Best for embedding recording into your own product: Digital Samba – video API and SDK with HD cloud recording, EU data residency and full white-labelling. WebinarGeek and ClickMeeting are strong European alternatives for standalone use.
• Best for marketing and live selling: WebinarJam – pop-up offers, countdown timers and its Replica Replay recording system.
• Best for CRM-integrated marketing webinars: Livestorm – automatic 1080p recording with native HubSpot, Salesforce and Marketo integrations.
• Best for simple on-demand webinars: Demio – recordings become on-demand webinars in a few clicks, with polls and CTAs preserved.
• Best for scale on an existing stack: Zoom Webinars – the default add-on if your organisation already runs on Zoom.
• Best for enterprise events: Webex – up to 100,000 attendees with recording, transcription and real-time translation.
• Best for automated (evergreen) webinars: EverWebinar – turns one recording into a scheduled, always-running event. ClickMeeting and Demio also automate replays well.
• Best for studio-grade recording quality: Riverside – records each participant locally in up to 4K with separate audio and video tracks.
• Best for coaches and solo creators: WebinarNinja – an affordable all-in-one with landing pages and built-in course creation.
• Best free option: Digital Samba Free – free video calls with HD recording, no sign-up required.

What is webinar recording software?

Webinar recording software captures your live webinar sessions so you can replay them later. Some platforms are all-in-one webinar tools with built-in recording, while others are standalone recorders you run alongside your webinar.

For most teams, an all-in-one platform with integrated recording is the simpler option. You don't need to juggle separate apps, and the recording picks up everything automatically: the video feeds, any slides or screen shares, chat logs and poll results. That means less setup before the session and less editing afterwards.

Standalone recorders can work if your priority is the media file itself. OBS captures whatever is on your screen for free, and Riverside records each participant's audio and video locally in studio quality (more on Riverside below, since it now offers webinar hosting too). But screen recorders won't capture interactive elements like polls, Q&A threads or attendee chat, and you'll need to manage the files yourself. For anything beyond a quick screen capture, a platform with recording built in will save you a lot of time.

One scoping note: general-purpose meeting tools such as Microsoft Teams also record webinars, and recording is included in most Microsoft 365 business licences. If you already live in Teams, it covers the basics. This comparison focuses on dedicated webinar and video platforms with stronger replay, automation and embedding options.

How to choose the right platform

The main things to compare are recording quality, automation, and where your data lives. Here is what to look at before you commit:

• Recording quality and storage. Does the platform record in HD (1080p)? Where are recordings stored, for how long, and what does storage cost once you record regularly? This is where hidden costs live: Zoom caps cloud storage by plan and sells extra storage as an add-on, Riverside caps recording hours per month on each plan, and usage-based platforms like Digital Samba bill recording and storage per minute. If you record weekly, model a year of storage before comparing headline prices.
• Automatic vs manual recording. The best platforms start recording automatically when your webinar begins. Manual recording means someone has to remember to hit the button, which is a recipe for missed recordings.
• On-demand and automated replays. If you want to turn a live recording into an evergreen webinar that plays on a schedule, you'll need a platform that supports automated or on-demand replays. Not every tool offers this.
• File export and ownership. Check that you can download the raw video file. Some replay systems keep the recording inside the platform as a replay page rather than an exportable MP4 – fine for lead capture, limiting if you plan to edit and repurpose.
• Interactive elements in recordings. Some platforms preserve polls, chat and Q&A in the replay so viewers get an experience close to the live session. Others give you a flat video file with none of the interactivity.
• Editing and repurposing tools. Can you trim the recording, add chapters, or generate transcripts? These features save time if you plan to repurpose recordings into blog posts, social clips or training modules.
• Integrations. Think about your existing stack. Do you need the platform to connect with your CRM (HubSpot, Salesforce), email marketing tool, or LMS? Native integrations reduce manual work.
• Data privacy and compliance. For European organisations or anyone handling sensitive data, check where the platform hosts its recordings and whether EU data residency is available. This matters more than many buyers realise, particularly if you're recording sessions that contain personal data.

A recording of identifiable people is personal data under the GDPR, and no platform can make that compliant for you. As the organiser, you still need a lawful basis for recording, a clear notice to attendees before the recording starts, a data processing agreement with your vendor, and a retention policy for the files. An EU-hosted platform simplifies the data-residency part; the rest stays your responsibility.

Best webinar recording software for training sessions

For training, the strongest options are platforms with role-based access, automatic recording and easy sharing: Digital Samba Embedded, Livestorm and Demio all perform well here. Training is one of the most common reasons organisations record webinars – coaches, HR teams and educators all need reliable recordings they can share with people who missed the live session, or use as self-paced learning modules.

If training is your main use case, look for role-based access (so trainees see a clean interface), automatic recording (so no session gets missed), cloud storage with easy sharing links, and ideally LMS integration so recordings slot into your existing learning environment.

Running a separate recorder next to your training sessions adds complexity. If you pick video conferencing with built-in recording for events, the session, the recording and the access controls all stay in one place.

Digital Samba Embedded stands out for organisations that need to embed recording-enabled webinars directly into their own training platforms via API, while Livestorm and Demio offer strong standalone options with built-in analytics to track who watched what.

Top 11 webinar recording platforms compared

The prices below are the vendors' published rates as of August 2026 – always confirm current figures on the official pricing pages.

1. Digital Samba

Digital Samba is a European video conferencing platform founded in 2003 in Barcelona. It offers two products: Digital Samba Free (free video calls with recording) and Digital Samba Embedded (a video API and SDK for developers who want to build webinar and recording features into their own applications).

Recording features:

• HD cloud recording on both the free and embedded products
• Automatic recording (can be configured via API for the embedded product)
• Recordings stored on EU-based infrastructure, with per-minute recording and storage billing on embedded plans
• Playback and download through the dashboard or via API

Other key features:

• Breakout rooms, screen sharing, shared notes, whiteboard, polls and Q&A
• Full white-labelling and UI customisation (on embedded plans)
• GDPR-compliant by design, hosted on EU data centres in the Netherlands, France, Germany and Poland
• Optional end-to-end encryption for maximum-confidentiality sessions
• WebRTC-based, browser-only (no downloads for attendees)
• Embedded plans scale to 2,000 concurrent participants per session
• REST API and JavaScript SDK for deep integration

Best for: Organisations that need to embed webinar recording into their own platform (LMS, telehealth app, event platform) and developers building custom video workflows. Also a strong pick for any team that needs GDPR-compliant recording with EU data residency.

Pricing:

• Digital Samba Free: €0. Free video calls with recording, no sign-up required.
• Digital Samba Embedded: Usage-based, starting at €0.0040 per participation minute, with a free developer tier of 10,000 participation minutes per month. See full pricing for plan details.

Worth knowing: Digital Samba Embedded is a developer product. You integrate it into your own application through the API and SDK, so you'll need some developer time, and there are no ready-made registration pages or email funnels out of the box. Digital Samba Free is the opposite: it works with no setup, but it's a video call with recording rather than an event funnel, so it has no registration pages or automated reminders either.

One detail relevant to this article: cloud recording runs in standard encrypted sessions. If you switch on optional end-to-end encryption, the server never sees the media, so server-side recording is unavailable by design in those sessions.

2. WebinarJam

WebinarJam is a popular webinar platform designed primarily for marketing and sales teams. It's built for live selling, with features like pop-up offers, countdown timers, and a 'Replica Replay' system that records your webinar and plays it back exactly as it happened, including chat messages appearing at the same time they were typed live.

Recording features:

• Automatic 'Replica Replay' recording of every session
• Replays mimic the live experience (chat, offers and all)
• HD video and audio capture
• Recordings available for sharing via replay pages

Other key features:

• Live chat, polls, surveys and attendee spotlight
• Customisable registration pages with built-in page builder
• 'Panic button' to restart a session if something goes wrong (higher plans)
• 'Always-on room' for recurring webinars with a permanent link (higher plans)
• Email and SMS reminders
• Integrations with major CRMs and email tools via Zapier

Best for: Marketing teams running sales webinars, product launches and lead generation events where the replay experience matters as much as the live one.

Pricing:

• Starter: $49/month (100 attendees)
• Basic: $99/month (500 attendees)
• Professional: $299/month (2,000 attendees)
• Enterprise: $499/month (5,000 attendees)
• Annual billing brings these down to $39, $79, $229 and $379 per month respectively. A 14-day trial costs $1.

3. Livestorm

Livestorm is a French, browser-based webinar platform that records all sessions automatically in 1080p full HD. It's popular with marketing teams that want to run both live and automated webinars from one platform, with strong analytics and CRM integrations.

Recording features:

• Automatic 1080p HD recording on paid plans
• Sessions up to 4 hours on the Pro plan (12 hours on Enterprise)
• On-demand and automated webinar replays from recordings
• Replay pages with registration gating for lead capture

Other key features:

• Browser-based (no downloads)
• Built-in email sequences for pre- and post-webinar communication
• Engagement tools: polls, Q&A, chat, emoji reactions
• Native integrations with HubSpot, Salesforce, Marketo and others
• Detailed analytics with attribution tracking

Best for: Marketing and demand generation teams that want to record webinars and immediately turn them into on-demand lead magnets, with strong CRM integration.

Pricing:

• Livestorm now uses attendee-credit pricing at around €2.50 per attendee credit. One credit covers one unique attendee, who can then rejoin your sessions at no extra cost for 12 months; team members don't use credits.
• Pro: credit packs billed yearly; Enterprise: custom terms
• No permanent free plan is advertised on the current pricing page, so check livestorm.co for trial options

4. Demio

Demio is built for marketers who want a clean, simple webinar experience with recording and replay built in. It focuses on making it easy to create on-demand webinars from your recordings, with engagement elements like polls and CTAs preserved in the replay.

Recording features:

• Automatic cloud recording for all sessions
• Recordings can be turned into automated or on-demand webinars
• Interactive replays that preserve polls and chat
• Customisable replay pages with registration

Other key features:

• Browser-based, no downloads
• Clean, modern attendee interface
• Custom registration pages
• Real-time analytics during live sessions
• Integrations with HubSpot, Salesforce, ActiveCampaign and Marketo

Best for: Small to mid-sized marketing teams that want a straightforward platform for live webinars and on-demand replays, without a steep learning curve.

Pricing:

• Starter: from $45/month billed annually ($63 monthly) for 50 attendees and 3-hour sessions
• Growth: per-host pricing with 150 to 3,000 attendee tiers and 8-hour sessions
• Premium: from $196/host/month billed annually, with 10-hour sessions and a dedicated CSM
• No permanent free plan; Demio offers a 14-day free trial limited to 20 attendees

5. Zoom Webinars

Zoom is the most widely recognised video platform, and its Webinars add-on turns Zoom Meetings into a broadcast-style webinar with built-in recording. It's the default choice for many organisations already using Zoom for meetings.

Recording features:

• Local and cloud recording options
• Automatic cloud recording available
• Transcription of recorded sessions
• Recordings stored in Zoom's cloud (storage limits vary by plan, with paid add-ons)

Other key features:

• Webinar licences scale from 500 to 10,000 attendees, with large-event tiers reaching 50,000+
• Q&A, polls, hand raising and live reactions
• Breakout rooms (in some configurations)
• Integration with hundreds of apps via Zoom Marketplace
• Supports panellist video and screen sharing

Best for: Organisations already on Zoom that need webinar capability at scale and don't want to adopt another platform.

Pricing:

• Requires a Zoom Workplace licence (from $13.33/user/month)
• Webinars add-on starts at $79/month for 500 attendees
• Zoom Sessions plans (with branding and event management) are annual only and priced higher
• Enterprise: contact sales

Worth knowing: Zoom's cloud recordings are optimised for reliable streaming rather than production-grade output, so if you plan to repurpose recordings into polished content, test the exported quality first. Attendees also typically get the best experience in the Zoom desktop client rather than the browser.

6. Webex Webinars

Webex by Cisco is an enterprise-grade platform with a strong webinar and events product. It's well suited for large organisations that need reliability at scale, with recording, real-time translation and tight integration with Cisco's security infrastructure.

Recording features:

• Automatic cloud recording
• Recordings include interactive elements (polls, Q&A)
• Transcript generation with AI assistant
• Recordings available for on-demand replay

Other key features:

• Scales up to 100,000 attendees on the largest plans
• Real-time translation into 100+ languages
• Stage manager and rehearsal mode
• Slido integration for advanced polling
• AI-powered meeting summaries and highlights

Best for: Large enterprises and regulated industries (healthcare, finance, government) that need a reliable, scalable platform backed by Cisco's infrastructure.

Pricing:

• Free plan: up to 100 participants, 40-minute limit
• Webex Meet: from $14.50/user/month
• Webex Suite: from $22.50/user/month
• Webex Webinars: from $68.75/licence/month (up to 1,000 attendees; larger capacities cost more)
• Enterprise and Events: contact sales

7. WebinarGeek

WebinarGeek is a European (Netherlands-based) webinar platform known for its simplicity, strong customer support and focus on GDPR compliance. It supports live, automated and on-demand webinars with built-in recording.

Recording features:

• Automatic recording of all live sessions
• Recordings can be used for automated and on-demand webinars
• Replay pages with customisable branding
• Session playback with engagement data

Other key features:

• Browser-based, no downloads
• Customisable registration pages and email flows
• European data hosting (EU-based)
• Native integrations with HubSpot, Salesforce, and thousands of tools via Zapier
• Paid webinar support (charge attendees for access)

Best for: European SMBs and organisations that value GDPR compliance, ease of use and responsive support.

Pricing:

• Basic: from €49/month billed annually
• Premium: from €69/month billed annually (up to 1,000 live viewers on the largest tier)
• Enterprise: up to €349/month, scaling to 5,000 live viewers
• Plans scale by viewer count; 14-day free trial

8. WebinarNinja

WebinarNinja positions itself as an all-in-one platform for coaches, trainers and small businesses. It covers live, automated, on-demand, hybrid and series webinars, with built-in marketing tools like landing pages and email sequences.

Recording features:

• Automatic recording with cloud storage on paid plans
• Recordings can power automated and on-demand webinars
• On-demand replay available for registered attendees

Other key features:

• Built-in landing page builder and email notification system
• Live chat, polls and Q&A
• MailChimp and Stripe integrations
• CourseNinja (built-in course creation tool)

Best for: Solo entrepreneurs, coaches and small teams that want an affordable all-in-one tool for running and recording webinars without technical complexity.

Pricing:

• Free plan: available for up to 10 live attendees, but note it does not include recording
• Pro: from $99/month
• Business: $199/month

9. ClickMeeting

ClickMeeting is a Polish webinar platform with servers in the European Economic Area, which makes it another solid option for GDPR-conscious teams. It runs live, automated and on-demand webinars from one account, and recordings can be reused across all three formats.

Recording features:

• Recording of live sessions for replay and reuse
• Recordings feed automated and on-demand webinars
• Replay sharing with registration for lead capture

Other key features:

• Browser-based, no installation for attendees
• Automated webinar timelines (recording plus scheduled extras like CTAs)
• Paid webinars (charge for access)
• EEA server infrastructure and GDPR compliance
• Webcast mode for large view-only audiences

Best for: European SMBs and educators who want live and automated webinars with EU data hosting at a lower price point.

Pricing:

• Live: from $26/month billed annually ($32 monthly) for 25 attendees, scaling to around $269/month for 1,000 attendees
• Automated: from $45/month
• Standard plans cover up to 1,000 attendees; webcasts scale to 10,000 viewers
• 30-day free trial

10. EverWebinar

EverWebinar, from the same company as WebinarJam, is a specialist in automated (evergreen) webinars. Rather than hosting live sessions itself, it takes a recorded webinar (from WebinarJam or an uploaded video) and replays it on a schedule that feels live to attendees, with registration, reminders and offers running automatically.

Recording features:

• Built entirely around recorded content: one recording becomes a repeatable event
• Just-in-time scheduling ('the next session starts in 15 minutes')
• Hybrid mode mixes recorded content with live elements
• Works directly with WebinarJam recordings

Other key features:

• Automated registration, email and SMS reminders
• Split testing for registration pages
• Dynamic offers and urgency triggers
• Analytics on attendance and conversion

Best for: Marketers running evergreen webinar funnels, where one strong recording generates registrations and leads around the clock.

Pricing:

• $199/month billed monthly, $99/month billed annually, or $79/month on a two-year plan
• All plans include the same features; the difference is contract length
• A 14-day trial costs $1

11. Riverside

Riverside (formerly Riverside.fm) is a recording studio first and a webinar platform second. It records each participant's audio and video locally on their own device, in up to 4K with lossless audio, then syncs the separate tracks in the cloud for editing. In 2026 it also offers webinar hosting with registration pages and audiences up to 10,000.

Recording features:

• Local recording per participant: quality doesn't depend on the internet connection
• Up to 4K video and lossless audio, with separate tracks for each speaker
• AI editing, transcription and clip generation built in
• Recordings ready for professional post-production

Other key features:

• Webinar mode with registration pages and up to 10 speakers
• Polls, Q&A and chat
• HubSpot integration for registration data
• Mobile apps for recording on the go

Best for: Content and media teams that treat the recording as the main product – podcasts, video series and webinars they plan to edit and repurpose at broadcast quality.

Pricing:

• Free plan available
• Pro: $24/month billed annually ($29 monthly)
• Grow: $34/month billed annually
• Webinar plan: $79/month billed annually ($99 monthly)
• Each plan caps recording hours per month, so check the hours allowance if you record regularly

Webinar recording software comparison table

How to record a webinar: step by step

Recording a webinar takes six steps: pick a platform with built-in recording, switch on automatic recording, test, run the session, trim, then share or repurpose. Here is the walkthrough:

1. Pick a platform with built-in recording. Any of the 11 platforms above will work. If you're not sure, start with a free plan or trial.
2. Check your recording settings before going live. Most platforms let you toggle automatic recording on or off. Turn it on so you don't have to remember mid-session.
3. Test your setup. Run a short test webinar to check your audio levels and screen sharing, and confirm the recording captures everything you need.
4. Run your live session. Present as normal. The platform handles recording in the background.
5. Review and trim the recording. After the session, check the recording for any dead time at the start or end. Most platforms let you trim directly, or you can use a basic video editor.
6. Share or repurpose. Send the replay link to registrants who missed the live session. Turn the recording into an on-demand webinar or a webinar replay, or break it into shorter clips for social media.

For more on running effective webinars, check out our guide on how to run a successful webinar.

Pre-recorded vs live webinars: which approach works best?

Live webinars win on interaction; pre-recorded webinars win on reach and repeatability, and most teams get the best results by recording a live session and then automating the replay.

Live webinars give you real-time interaction with your audience. Attendees can ask questions, participate in polls and get instant answers. They're best for product demos, Q&A sessions and anything where back-and-forth matters. The downside is scheduling: you need everyone online at the same time, and if something goes wrong technically, everyone sees it.

Pre-recorded (automated) webinars let you record once and replay on a schedule, or make the recording available on demand. They're ideal for training content, onboarding and evergreen educational material. Specialist tools have grown around this format: EverWebinar builds entire evergreen funnels from one recording, ClickMeeting runs automated webinar timelines with scheduled CTAs, and Demio turns any recording into an on-demand session. Some platforms even add live chat to a pre-recorded session, so attendees still get some level of interaction.

The best strategy for most teams is to run your webinar live first, record it, then turn the recording into an automated replay. That way you get the energy of a live session in the recording, and you can keep generating value from it without presenting again.

Tips for getting more from your recordings

Most recordings deliver value long after the live event, but only if you actively reuse them. Five ways to make recordings work harder:

• Turn recordings into on-demand webinars. Gate them behind a registration form to keep generating leads after the live event.
• Repurpose into blog content. A 45-minute webinar can produce several blog posts, a podcast episode and multiple social media clips.
• Use recordings for internal training. Build a library of recorded sessions that new team members can watch during onboarding.
• Review recordings to improve. Watch your own recordings to spot areas where you lost the audience or could tighten your delivery.
• Add transcripts for accessibility. Many platforms generate transcripts automatically, which also helps with SEO if you publish the content on your website.

For more ideas on webinar content formats, including how to plan sessions that record well, take a look at our webinar examples guide.

Frequently asked questions

Can you record a webinar for free?

Yes. Digital Samba Free records video calls in HD at no cost, with no sign-up required, and OBS is a free screen recorder if you only need to capture your screen. Note that some free plans exclude recording – WebinarNinja's free tier, for example, doesn't include it – so check before you rely on one.

What's the best webinar recording software for training sessions?

Digital Samba Embedded, Livestorm and Demio are the strongest picks for training. Look for automatic recording, role-based access and easy sharing links, and choose a platform with LMS integration if recordings need to slot into an existing learning environment. Digital Samba suits organisations that want recording built into their own training platform via API.

How do I record a webinar I'm attending (not hosting)?

Ask the host for the replay first – most platforms in this comparison share recordings automatically. If no replay is available, a screen recorder such as OBS can capture the session on your device, but get the organiser's permission first: recording other participants without notice can breach the GDPR and the event's terms.

Can I record a webinar on my PC?

Yes. If you're the host, switch on your platform's cloud or local recording before the session starts. A screen recorder such as OBS also captures whatever plays on your PC, though it won't preserve polls, chat or Q&A. Digital Samba Free records directly in the browser, with no download or sign-up required.

What's the difference between webinar recording software and a screen recorder?

Webinar recording software captures the whole event – video feeds, slides, chat, polls and Q&A – and stores it in the cloud, ready to replay or automate. A screen recorder only captures what's visible on one screen and leaves you to manage the file yourself. Screen recorders are fine for quick captures; webinar platforms are better for events you plan to reuse.

Which webinar platforms offer GDPR-compliant recording with EU data storage?

Digital Samba stores recordings exclusively on EU data centres, and WebinarGeek (Netherlands), ClickMeeting (Poland) and Livestorm (France) also host in Europe. Remember that the platform only covers the data-residency side: as the organiser you still need a lawful basis for recording, a notice to attendees before the recording starts, and a retention policy.

What's the best platform for automated or evergreen webinars?

EverWebinar is the specialist – it replays one recording on a schedule with registration and reminders running automatically. ClickMeeting offers automated webinar timelines with EU data hosting, and Demio turns any recording into an on-demand session. The usual approach is to record a strong live session first, then automate the replay.

Are pre-recorded webinars as effective as live ones?

For training, onboarding and evergreen content, yes – attendees get the same material on their own schedule. Live sessions still win for product demos and Q&A, where interaction drives the value. Most teams get the best of both by running the session live, recording it, and automating the replay.

Which webinar recording software should you choose?

The best webinar recording software depends on what you need it for. If you're a developer looking to embed webinar recording into your own platform with full EU data residency, Digital Samba Embedded gives you the API, the SDK and the compliance you need. If you want a SaaS tool for marketing webinars with sales features, WebinarJam and Demio are solid choices, and EverWebinar automates the replay side. For enterprise scale, Webex has the infrastructure, and for studio-quality output, Riverside records every participant locally. If budget is tight, Digital Samba Free records webinars at no cost with no sign-up required.

Whatever you choose, make sure recording is automatic, storage is sufficient for your needs, and the platform fits into your existing workflow. A good recording is only valuable if you actually use it afterwards.