Challenge
Vulcavo’s mission requires more than just ticking boxes — it demands a seamless digital meeting experience that mirrors the reliability of an in-person gathering. That means stable connections, high-quality video, secure data handling, and intuitive UX, even for users with little digital experience.
Meeting legal protocols while protecting user data in a GDPR-compliant manner is non-negotiable. At the same time, the platform must remain accessible to a broad demographic of property owners — regardless of age or tech fluency.
Why Vulcavo chose Digital Samba
“We looked at alternatives but concluded that Digital Samba offers us the best overall package, especially in terms of compliance – particularly regarding GDPR conformity and the ability to use it out of the box,” says Denis Agca, founder of Vulcavo.
That package included:
- A fast, developer-friendly SDK
- Integrated moderation tools and chat
- EU-based, GDPR-compliant hosting
- Responsive support and a clear interface
“Video conferencing is essential for us,” adds Agca. “Our meetings often happen online or in hybrid formats. Without it, owners can’t interact or vote. Digital Samba gives us the features we need — and the confidence that everything will work.”
From integration to impact
Vulcavo integrated Digital Samba in just two weeks, with a team of three engineers. “It was easier than anticipated,” Agca says. “The SDK took on much of the work, and having used an earlier version helped us ramp up quickly.”
The team rated the API and SDK a 9 out of 10 for ease of use. All required functionality was available or added promptly — no blockers, no headaches.
Favourite features among users:
Moderation tools and integrated chat.
Meeting size handled:
Up to 500 participants per session.
Average sessions per month:
At least one major meeting per month using Digital Samba.
Results
The implementation has been smooth and well-received, both internally and externally. While Vulcavo hasn’t tracked specific KPIs tied to video conferencing, the platform is described as “clear, user-friendly, and successful” by their customers.
As Vulcavo scales, Digital Samba’s infrastructure is keeping pace. “Scalability was briefly a concern,” says Agca, “but the team is already working on it.”
