Video conferencing isn’t just a communication tool anymore — it’s where deals close, patients are seen, and students learn. As companies scale remote operations and navigate strict compliance regulations like GDPR, traditional solutions often fall short.
That’s where AI-powered video call software comes in. From real-time transcriptions to emotion recognition and intelligent meeting summaries, AI in video conferencing is transforming how teams connect — smarter, faster, and more securely.
In this guide, we explore the best tools, integrations, and analytics platforms powering modern AI video meetings — and how to choose the right one for your business.
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In 2025, video meetings are no longer just about seeing and hearing — they’re about speed, security, and smart outcomes.
Today’s teams are distributed, time-constrained, and held to high compliance standards. Decision-makers don’t have time to dig through transcripts, explain action items, or worry about whether sensitive data is secure.
That’s where AI-powered video conferencing shines.
In a single click, AI video call software can summarise discussions, identify action points, and provide follow-ups.
For multilingual teams, AI handles real-time translation and captioning, making every meeting inclusive.
For compliance-focused industries, AI can automatically log and store information securely, reducing human error and manual processes.
If your video meetings aren’t AI-infused, they’re likely costing your business time, money, and clarity.
AI in video conferencing refers to the use of artificial intelligence to automate, enhance, and personalise virtual meetings. Instead of just streaming video and audio, modern platforms use AI to:
These tools reduce manual work, improve focus, and ensure better meeting outcomes, especially for teams working remotely or across multiple languages and departments.
For GDPR-conscious organisations, AI-driven tools can also improve documentation, compliance, and post-meeting record-keeping, without compromising privacy.
Artificial intelligence is no longer a “nice-to-have” in video meetings — it’s quickly becoming the standard for smarter, more efficient communication. Here’s how AI in video conferencing delivers real-world impact for modern teams:
No more frantic note-taking. AI video call software captures the full conversation in real time, then generates accurate summaries, highlights, and action items — helping everyone stay aligned without extra admin.
Break down language barriers instantly. AI-powered translation and captioning ensure every participant, across borders and time zones, can understand and engage fully.
Mute participants, start recordings, or launch polls with your voice. AI assistants simplify facilitation, especially in high-stakes environments like healthcare or legal consultations.
AI detects non-verbal cues like tone, pauses, or facial expressions — helping moderators adjust the pace or tone of the meeting. It’s emotional intelligence, automated.
Background distractions? Gone. AI filters out ambient sounds like typing or traffic, making every AI video meeting more focused and professional.
For regulated industries, AI assists with data logging, secure transcription storage, and audit-ready meeting records — boosting your compliance posture without extra tools.
Choosing the best tools for video conferencing can feel overwhelming. That’s why we’ve analysed ten standout solutions that bring AI into your meetings — from real-time transcription to noise cancellation and engagement analytics.
Whether you're in healthcare, education, finance, or the public sector, these tools offer unique benefits. But keep in mind: not all of them prioritise GDPR compliance or seamless integration into your own platform.
Let’s take a look:
Utilising sophisticated AI algorithms, Krisp seamlessly integrates with major video conferencing platforms like Zoom and Microsoft Teams to eradicate background noise, such as keyboard clicks and ambient chatter, ensuring pristine audio clarity for all participants.
As your real-time meeting assistant, Fireflies.ai offers transcription services across video conferencing platforms. Not only does it capture meeting highlights and action items, but it also employs AI tagging for easy retrieval of pivotal moments within the conversation.
This AI-powered platform automates pre-, during, and post-meeting tasks, seamlessly integrating with different video conferencing platforms. From agenda dissemination to post-meeting summaries and action item assignments, Avoma optimises meeting efficiency and collaboration.
Offering real-time transcriptions and automatic meeting summaries, Airgram's AI capabilities extend to integration with project management tools like Notion and Zapier. Its GPT-4 powered summaries distil meeting discussions, saving valuable time on follow-up communications.
While not directly tied to video conferencing platforms, Rewatch's AI indexing of meeting recordings facilitates effortless searchability, enabling users to locate specific keywords or discussions swiftly and efficiently.
Seamlessly integrating with major platforms, Sembly delivers highly accurate transcripts in multiple languages alongside advanced features like sentiment analysis and topic modelling, providing deeper insights into meeting dynamics.
With support for over 15 languages, Jamie streamlines post-meeting tasks such as summarisation and note-taking across various video conferencing platforms, emphasising user privacy without the need for additional software installations.
Leveraging AI-powered analytics, Fathom dissects meeting metrics such as duration, participant engagement, and speaking time distribution. It generates actionable reports and visualisations to enhance meeting effectiveness and structure.
Nyota's AI-driven audience engagement tools, compatible with Zoom and Microsoft Teams, foster active participation through live polls and interactive features. Its sentiment analysis capabilities empower presenters to adapt their content in real-time based on audience feedback.
Integrating seamlessly with Zoom and Google Meet, Fellow harnesses AI to suggest relevant meeting agendas, talking points, and shared documents based on participant profiles and historical data. It streamlines post-meeting tasks and promotes knowledge sharing within teams.
|
AI tools for meeting |
Ease of use |
AI features |
Supporting platforms |
Pricing |
|
Krisp |
Easy |
Noise cancellation, real-time audio enhancement |
Zoom, Microsoft Teams, Google Meet, Skype, WebEX |
Free tier with limitations, Paid plans start around $5/month |
|
Fireflies |
User-friendly interface, intuitive navigation |
Automated note-taking, meeting transcription, action item tracking |
Zoom, Google Meet, Microsoft Teams, WebEX |
Free trial, Paid plans start around $10/month |
|
Avoma |
Intuitive design, comprehensive features |
Meeting recording, transcription, sentiment analysis, conversation insights |
Zoom, Google Meet |
Free trial, Paid plans start around $8/month |
|
Airgram |
Simple setup process, minimal learning curve |
Automated meeting scheduling, agenda management, personalised recommendations |
Google Meet, Zoom, Microsoft Teams, Webex |
Free trial, Paid plans start around $12/month |
|
Rewatch |
Easy to navigate, robust search functionality |
Meeting recording, transcription, video bookmarking, tagging |
Zoom, Google Meet |
Free trial available, subscription-based pricing starting at $15/month per user |
|
Sembly |
Seamless integration, user-friendly interface |
High-accuracy transcriptions, Speaker identification, Sentiment analysis, Topic modelling |
Zoom (direct integration), Drag-and-drop upload from other platforms |
Free trial, Paid plans start around $15/month |
|
Jamie |
Intuitive interface, customisable settings |
Real-time meeting summaries, Multi-language support |
Zoom, Microsoft Teams, Google Meet (and more) |
Free trial, Paid plans start around $8/month |
|
Fathom |
Easy implementation, minimal setup required |
Meeting analytics, Engagement & participation insights |
Zoom, Google Meet |
Free trial, Paid plans start around $20/month |
|
Nyota |
Straightforward setup, user-friendly platform |
Live polls, Quizzes, Interactive whiteboards, Sentiment analysis |
Zoom, Microsoft Teams |
Free trial, Paid plans start around $10/month |
|
Fellow |
Intuitive UI, collaborative features |
AI-powered agenda suggestions, Talking point recommendations, Shared document management |
Integrates with various video conferencing platforms (not directly a video conferencing tool) |
Free trial, Paid plans start around $5/month |
With dozens of AI tools on the market, how do you know which one fits your business needs — especially if you're embedding video conferencing into your app or service?
Here are the key factors to evaluate before making a decision:
The right AI tool should fit effortlessly into your existing video conferencing platform or SDK. If it requires rebuilding your workflows or compromises stability, it’s not the right choice.
Look for tools with native integrations or API support for fast, low-code adoption.
Even powerful features won’t be used if the UI feels clunky. Choose AI-powered video conferencing tools that are intuitive for both hosts and participants — with clear labelling, simple navigation, and minimal onboarding friction.
Focus on functionality that delivers real value: real-time translation, multilingual captions, emotion tracking, or post-call analytics. Avoid bloated tools with features that sound impressive but don't support your actual use case.
The best tools go beyond the meeting itself. Features like searchable transcripts, action item tracking, and document syncing help turn conversations into execution.
Many platforms charge per user or per minute. Make sure the pricing aligns with your meeting volume, user count, and feature usage, and always trial before you buy.
If your team or your clients are based in Europe, compliance isn’t optional. Ensure the tool stores and processes data in the EU, and check for any U.S. sub-processors or cross-border transfers.
Digital Samba, for example, is fully GDPR-compliant, EU-hosted, and built specifically for privacy-first businesses in healthcare, education, legal, and public sectors.
| Consideration | Why it matters | What to look for |
|---|---|---|
| Integration | Avoid rebuilds & delays | Native SDK or API support |
| UX & adoption | Boost usage, reduce training | Clean UI, quick onboarding |
| AI capability | Save time, increase insights | Transcription, summaries, emotion analysis |
| Collaboration | Improve team alignment | Meeting notes, shared tasks |
| Pricing | Predictable ROI | Transparent plans, free trial |
| Compliance | Avoid legal risk | EU-hosted, GDPR-certified |
You don’t need to build AI features from scratch, and you don’t need to compromise on data protection to offer smart video experiences.
Digital Samba gives you the best of both worlds: a powerful, privacy-first platform for AI-powered video conferencing that’s hosted 100% in the European Union.
From real-time transcriptions to automatic meeting summaries, we've got all the goodies to take your meetings from meh to magnificent. Plus, interactive whiteboards, breakout rooms, and Q&A keep everyone engaged and in the loop. Oh, and did we mention seamless integration with your existing setup? It's a no-brainer. Book a demo today and get ready to experience meetings like never before.
Not hype. AI now handles real pain points like taking meeting notes, filtering background noise, or live-translating speech — all without human input. It’s especially useful for remote teams and busy professionals.
Many tools process data on U.S. servers or send data to third parties. If GDPR compliance matters, use platforms like Digital Samba — 100% EU-hosted, no US sub-processors, built for regulated sectors.
Generally, yes, especially for capturing decisions, topics, and action items. They aren’t perfect, but they save time and are often more reliable than human memory, particularly with tools trained on business dialogue.
For most internal calls: yes. AI tools like Fireflies or Digital Samba’s upcoming AI features can create searchable, time-stamped transcripts in real-time, ideal for dev teams, legal reviews, or customer support logs.
More efficient when used right. Features like speaker time analytics and instant recap summaries reduce follow-up meetings and admin work.
It depends. DIY AI + video stacks are expensive to build and maintain. Hosted solutions like Digital Samba Embedded offer GDPR-compliant AI features out of the box, with simple monthly pricing — no infrastructure hassle.
Most tools are optimised for low-bandwidth environments and process AI functions client-side or in near-real-time. That said, performance varies — it’s worth testing with your real-world setup.
Yes — if the platform offers an embeddable SDK or API. Digital Samba, for example, provides pre-built components so you can drop in features like transcription or Q&A into your product fast, without rewriting your UI.
It’s directional, not diagnostic. It won’t read minds, but it can flag when engagement is low, frustration is rising, or someone dominates the conversation — useful insights for team leads or moderators.
Only if the provider is serious about compliance. Many mainstream tools aren’t built for sensitive industries. Digital Samba, by contrast, is privacy-first, trusted in healthcare, legal, and public-sector use cases across the EU.