DS Calendar: Google User Data Notice
| Last modified: | 5 November, 2026 - This DS Calendar: Google User Data Notice is effective as of the “last modified” date. By continuing to use the Services, you acknowledge acceptance of these changes. |
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| Changes: | First version. |
This DS Calendar: Google User Data Notice (“Notice”) supplements the Digital Samba Privacy Policy (“Privacy Policy”). Any capitalised terms used but not defined below derive their meanings from the Privacy Policy.
1. What this Notice covers
This Notice explains how DS Calendar (calendar.digitalsamba.com) uses data from your Google Account when you connect Google Calendar. Where this Notice and the Privacy Policy differ for Google user data, this Notice applies.
2. What we access
When you choose “Connect Google Calendar” and approve access on Google’s consent screen, you give DS Calendar:
- your Google account email address, which we use to find your calendars and to show which account is connected;
- full access to your Google Calendar. Google describes this permission as “See, edit, share, and permanently delete all the calendars you can access using Google Calendar”. DS Calendar uses it only to read and update your calendars and their events, with details such as title, time, location, description, attendees and reminders. It does not change your Google Calendar settings or sharing.
We never see your Google password, and we don’t access any other Google service.
3. How we use it
We use it only to show your Google calendars in DS Calendar, keep them in sync, and provide the DS Calendar features you choose to use with them, such as video calls and reminders. Changes you make in DS Calendar are sent to Google, and we check Google for changes every few minutes.
We don’t sell it, use it for advertising, or use it to train AI models.
4. Who can see it
Only you, plus the apps you choose to connect yourself:
- calendar apps and AI assistants you connect to your DS Calendar account, for example over CalDAV or MCP. They act on your behalf, and you can disconnect them at any time. We don’t send your Google data to any AI provider ourselves;
- other calendar services you connect to DS Calendar (for example iCloud or Nextcloud), if you copy or move a Google event into one of their calendars.
Connected Google calendars can’t be shared with other people or published with a public link in DS Calendar.
To provide features you use, some event details also pass through these services:
- Digital Samba’s video call service, if you add a video call to an event: the event’s title, description, time, recurrence and attendee email addresses;
- our email provider, Scaleway, to send you reminder emails for your events;
- your browser’s push notification service (for example Google, Apple or Mozilla), if you allow browser notifications: the event’s title and start time.
Digital Samba staff don’t read your Google calendar data, except with your permission, where needed for security (for example to investigate abuse), or to comply with the law.
5. How we protect it
The tokens Google gives us to reach your calendar are stored encrypted. Your calendars and events are kept on servers in the EU, and they travel only over encrypted connections.
6. Disconnecting, deletion and retention
You can disconnect Google Calendar in DS Calendar at any time. We then delete the Google calendars and events we hold and ask Google to revoke our access. If Google doesn’t confirm the revocation, we keep retrying for up to 3 days, holding your access token encrypted only for that purpose, and then let you know so you can remove access in your Google Account yourself. Your calendars on Google stay as they are.
You can also delete all your DS Calendar data in Settings, and if you delete your Digital Samba account, we delete your Google calendar data and tokens in the same way.
Alternatively, you can remove DS Calendar’s access in your Google Account. Your Google calendars then stop syncing, and stay in DS Calendar until you disconnect them.
How long we keep data after it is deleted or no longer needed:
- Backups: our backups are encrypted and kept for up to 90 days. If a backup is ever restored, data you deleted is deleted again automatically and is not brought back.
- Reminder records: a record of which reminders we sent (an internal event ID and the event’s time, not its title) is kept for 30 days.
- Server logs: our web server records technical details of each request (such as IP address, time and the address requested) for security and troubleshooting. These logs don’t contain your email address or calendar content, and are kept for up to 90 days.
7. Google API Services User Data Policy
DS Calendar’s use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
8. How to contact us
For questions about this Notice, or to exercise your data privacy rights, contact our Data Protection Officer at dpo@digitalsamba.com. Our other contact details are in the Privacy Policy.